Timesheets
Important Timesheet Information
Timesheets are generally due every two weeks. Employees and supervisors should review the Biweekly Pay Schedule for specific due dates.
Late, missing, or unapproved timesheets may delay payment until the next available biweekly pay date.
Time Reporting in Workday
Hourly employees submit their hours using Single Sign On - Workday.
Hours entered into Workday must reflect the actual hours worked by the employee. Employees and managers should use the instructions below to enter, edit, review, and approve time.
Choose the Instructions You Need
For Employees
Use these instructions if you need to enter or edit your own hours in Workday.
Enter Time Instructions Edit Time InstructionsFor Managers
Use these instructions if you need to enter, edit, or review hours for an hourly employee.
Manager Instructions Email PayrollTime Worklet - Workday
If an hourly employee does not see the Time Worklet on their Workday homepage, they may need to manually add it.
- Log in to Workday through Single Sign On.
- Review the instructions for adding the Time Worklet.
- Add the Time Worklet to your Workday homepage for easier access to time entry.
Late, Missing, or Locked Timesheets
If an employee does not submit their time worked by the due date, the timesheet may lock and the employee may be unable to enter or submit their hours.
- The employee should notify their supervisor as soon as possible.
- The supervisor should promptly email budgetandpayroll@tamiu.edu with the employee's daily hours and request payment of the hours.
- If the email is received before payroll is finalized, the biweekly payroll processor will manually add the hours to Workday.
- If the email is received after payroll is finalized, the employee will need to enter and submit their hours once timesheets unlock. Hours and pay owed will be issued on the next biweekly pay date.
Manager Approval Reminder
The Payroll Office sends multiple timesheet emails to supervisors before payroll is finalized. If an employee submits time but the hours are not approved by the manager by the appropriate deadline, payment may be delayed.
If the employee does not receive a paycheck because submitted hours were not approved, the supervisor must still approve the hours. The hours and pay owed will then be issued on the next available biweekly pay date.
Related Payroll Pages
Timesheet Rules and Reminders
Please review the following rules carefully to avoid delays in payment.
Timesheet Due Dates
Timesheets are generally due every two weeks. For specific due dates, please refer to the Biweekly Pay Schedule.
Part-Time Employees
Part-time employees cannot work more hours than what was approved on their hiring paperwork, typically 19 hours per week.
Full-Time Hourly Employees
Full-time hourly employees must account for 40 hours each week using regular hours, paid leave, or unpaid leave.
Overtime hours, defined as more than 40 hours in a workweek, must be approved by the employee’s supervisor before the hours are worked. Approved overtime hours or additional hours will be banked in Workday as either FLSA or State compensatory time, as applicable according to TAMIU's Overtime SAP. Compensatory time may be used as leave at a later date, with supervisor approval.
If a supervisor needs an employee to work more hours on a specific day, the supervisor may flex the employee’s schedule within the same workweek. The employee’s total hours for the week should still equal 40 hours, and flex time may not be carried over to a different week.
Temporary Extra Hours
If a department needs a part-time employee to temporarily work more hours, a memo must be submitted before the extra hours are worked. The memo must route through the department's appropriate VP, the VP for Finance and Administration, Budget, Payroll, & Fiscal Analysis, and HR.
Frequently Asked Questions
When are timesheets due?
Timesheets are generally due every other Friday. Review the Biweekly Pay Schedule for specific due dates.
What if I forgot to submit my timesheet?
Notify your supervisor immediately. Your supervisor should email Budget & Payroll with your daily hours and request payment of the hours.
What if my timesheet is locked?
Timesheets generally lock on Tuesdays. If your timesheet has locked, you will be unable to enter or submit your hours. Your supervisor should email Budget & Payroll your daily hours for the pay period. If payroll has already finalized, you may need to submit the hours once the timesheet unlocks and payment will be issued on the next available biweekly pay date.
What if I submitted my time but my manager did not approve it?
Your manager will still need to approve the hours. If the approval occurs after payroll is finalized, the hours and pay owed will be issued on the next available biweekly pay date.
Can part-time employees work extra hours?
No, part-time employees cannot work more hours than what was approved on their hiring paperwork.
Where can I find the pay schedule?
Employees and supervisors can review timesheet due dates, approval deadlines, and pay dates on the Payroll Schedules and Deadlines page.
Office of Budget, Payroll & Fiscal Analysis
Office Location
Texas A&M International University
5201 University Blvd.
KLM 435
Laredo, Texas 78041-1900
Office Hours
Monday to Thursday: 8 a.m. to 5:30 p.m.
Fridays: 8 a.m. to 12 p.m.
*TAMIU is currently observing a summer schedule which is scheduled to end on Friday, August 7th, 2026